Are you keen in organizing and managing schedules? Do you possess a pleasing personality and willing to assist your superior in the day to day tasks as needed? Then we need you!
Job Summary
HMO on day one
Receive promising perks and rewards
Experience travel opportunities
Get recognized for what you do
Achieve work-life balance
Improve exponentially with enhanced learning
Responsibilities
Client Specific Tasks:
Executive and Team Assistant Support
Executive support service
Ensure strong relationships are maintained with EAs/team coordinators
across all service lines to ensure consistency
Provide general administrative assistance with tasks such as filing, typing and document collation
Internal diary oversight and management - Proactive diary coordination and planning of schedules
Arrange & co-ordinate travel and accommodation bookings, make entertainment and hospitality arrangements
Manage the monthly reconciliation of credit cards
Manage expenses for Teams
Prepare reimbursements, document expenditure and maintain relevant documents to assist with regulatory requirements
Assist with internal & external meetings – room bookings, catering, equipment, IT, meeting materials and resources as required
Assist and coordinate some of the surveys ie: Employee offboarding administration (survey links, exit interviews, IT notification)
Documentation Responsibilities
Assist in formatting and creating of presentations and other documents
Re-create, modify and develop documents for Leadership Team, Board and other stakeholder
Proof-read and grammar checks of the above documents
Team Governance
Support the team by taking various meeting minutes and matters arising (actions) as directed
Teamwork
Ensure that the daily deliverables of the team are met.
Proactively support team members as required.
Work efficiently with the internal Trustee and Operations teams ensuring all processes and deadlines are followed accordingly
Core Competencies
Client Focus - Builds strong internal and external client relationships and delivers client-centric solutions and value adding services to continually raise the client experience
Problem Solving - Applies knowledge of approaches, tools, techniques to recognise, anticipate and resolve operational or process problems, and client problems
Collaborates - Builds and maintains authentic, strategic partnerships with others to build expertise and capacity to achieve shared objectives
Ensures Accountability - Holds self and others accountable to deliver quality outcomes and honours commitments
Communicates Effectively - Uses various communication styles and channels in a compelling
Driving Results - Drives superior results by planning and monitoring,evaluating and reporting performance against goals and objectives.
Continuous Improvement - Creates and promotes new and better ways for our organisation to be successful
Risk Management - Applies knowledge and application of processes, tools and techniques for assessing and controlling our organisation’s exposure to risks of various kind
Requirements
Minimum 5 plus years experience in a similar role and virtual corporate environment
An understanding and appreciation of working in a role that will require the ability to multitask, prioritize deadlines and manage various stakeholders.
Experience working with highly confidential matters and the ability to maintain extreme confidentiality is imperative for this role
Advanced MS Office Suite application use – Word, Excel, PowerPoint
Proven time management, project management and organisational skills
Excellent written, verbal and presentation skills
Demonstrated understanding of client service in a professional environment will be well regarded and preferred
